Children’s Entertainer Booking Tips
Booking an entertainer for a child’s party can be more complicated than you might think - it’s not just a case of checking they are available!

Here are some of the most important things you should consider:

Make sure you get a confirmation letter/ email or contract.

When you have agreed everything, make sure you obtain a confirmation letter or contract from the entertainer that lists all the details and costs. Most professional entertainers will do this as a matter of course and should also make all their terms and conditions available to you.

Make sure you understand what the quoted fee does and does not cover.

Does it include VAT and traveling expenses? If extra children turn up at the party, will there be an additional cost? Are all the materials, such as presents and balloons, etc. included? Unexpected costs can bring a party to an uncomfortable climax!

Be clear on the levels of supervision required by the performer.

Many entertainers have a specific adult to child ratio so they can ensure children are adequately supervised. It is important you can meet these requirements and you know what happens if the audience is larger than expected.

What does the entertainer need?

The entertainer will have requirements, such as a private area for preparation, or a a certain amount of floor area - all depending on the type of performance. In fact, an experienced performer should check these details with you at an early stage. It is also worthwhile checking what happens in the event of bad weather or other unexpected occurrence.

Are any extra’s included? And, do you want them?

Many performers include give-ways and presents as part of their show, or offer them as optional extras. Examples include Balloon models, photo’s, and party bags with toys and gifts. Check if there is any additional costs involved and make sure they are suitable for all the children at the party.

Make sure the cancellation policy and payment details are completely clear.

Some entertainers may refund a deposit or some may take a nonrefundable booking fee. Some may require the balance paid after the performance/ party or want to sort it out before the begin. Ensure you know how the payment is handled and that it is clearly laid out the contract/ confirmation letter.

Check the performance content.

Make sure you check what the performance involves, how long it takes and what age group it is aimed at. Finding out at the last minute that the act includes juggling and you are expecting it to happen indoors, or that the performer is made up as a clown (which many young children find scary) could cause problems.

Has the entertainer had a Criminal Records Bureau check?

Unlike many professions who have regular contact with children (such as teachers), children’s entertainers does not have to be CRB checked. However, most professionals who work regularly will be able to supply you with evidence that they have gone through the process.

Check they have Public Liability Insurance.

It is definitely worthwhile checking that the entertainer you book has Public Liability Insurance and it is reasonable to ask for evidence. Many hotels and party venues now insist that entertainers have Public Liability Insurance. Members of Equity are automatically covered by the union’s insurance policy.

These should help your party go without a hitch and be a memorable event for your child.

This article is provided by the UK Entertainer Directory (http://www.entertainerdirectory.co.uk/), which lists a variety of childrens entertainers and acts for kids parties, including face painters, clowns and magicians.

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